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23/10 Rudhra
HR at Sinmec Engineering Services India Private Limited

Views:233 Applications:22 Rec. Actions:Recruiter Actions:7

Admin Assistant - Procurement Management (0-1 yrs)

Chennai Job Code: 25207

PO Creation :

- Convert PR to PO for Shipment

- Once Purchase Order is created, save the WO copy PO in PDF and send it to requestor/buyer to check and advise for release

- Once Purchase Order is checked and released, save it in PDF format in the G-Drive and send for e-Approval

- For PO more than SGD50K, hard-copy PO is to be printed and send for signature

- Once Purchase order is signed, keep a PDF copy in appropriate PO folder and send the approved purchase order to vendor for their action and cc to project team for their info

- For Internal Vendor, approved PO will send via email to them for their end processing and cc to project team for their reference

Details Task for Shipment & Logistics :

- Source of potential Forwarder and understand their strength

- Assisting for Forwarder / Vendor Pre-Q

- Evaluate and update new/existing Forwarder into Approved Vendor List

- Ensure the appropriate Incoterms specified on the purchase order are carried out.

- Prepare Bid Tab if required for Shipping Cost & Discuss on issuing of Purchase Order

- Process order and ensure timely Shipment and Delivery of Purchased products

- Coordinate & provide assistance between Requester, Suppliers and Forwarders and Receivers

- Coordinate and assist with all necessary Import & Export Documentation for all Projects

- Ensure documents are given to Forwarders before vessel ETA & avoid any Storage or Demurrage charges

- Ensure timely return of Containers to yard & avoid Detention charges

- Provide all necessary Import / Export documents to Finance for their processing on GST

- Coordinate with FIN for payment if any issues with Forwarder invoices

Details Task for Shipping Guarantee :

- Submit documents to finance for LC application & provide any additional supporting documents if required

- To liase with Finance, Supplier and Shipping Line to ensure receipt of Shipping Documents from Bank on time for clearance

- Make arrangements to send shipping documents for overseas projects on time to relevant personnel.

- Arrange to return back original Shipping Guarantee to bank once receive Original BL

Vendor Presentation :

- Send invitation to Vendors to conduct Vendor Presentation

- Ensure topic is relevant to our projects

- Coordinate for date time and venue

- Inform all users on the Vendor Presentation / Training

Other Tasks :

- Send signed NDA to suppliers

- Get Pre-Q supporting documents from Requester & forward for processing

- Send Invoicing Process & Code of Conduct Letter to suppliers & give weekly update

- In-Charge of Vendor's Pre-Qualification

- Update Report - Tracking List & Yearly & Monthly Report (Pre-Qualification)

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