Job Description :

- Ensure compliance with statutory regulations on fire, health and safety standards.

- Ensure all safety procedures Business Continuity and Emergency Procedures are maintained at all times.

- Prepare MIS and reporting to the COO

- Should have Experienced in Preparing SOP's and Policies

- Prepare Budgets for admin and facilities, the procurement process for AMC and other utilities.

- Manage the required office services to support department operations.

- Responsible for vendor Negotiations, Raising POs, and verification of measurements for bills processing.

- Act as liaison with our facility landlord for maintenance needs.

- Assist on any ad-hoc tasks as required by the organization.

- Provide full admin support to the team and department

- Synchronizing all the departments

- Management of office equipment

- Handling external or internal communication

- Organizing, arranging and coordinating meetings

- Oversee the storage and disposal of records as per the retention schedules and policies

- Keep abreast with all organizational changes and business developments

- Manage the infrastructure including Cafeteria & Pantry

- Liaison with the building authority to ensure completion of all facility related issues wherever applicable

- Manage employee transport roaster and ensure proper routing of the cabs to reduce travel time.

- Perform cost analysis of all areas of admin expenses to project expenses incurred and to forecast cost and identify the ways to reduce cost

- Manage all vendors by identifying their performance metrics, analyzing it and making necessary changes in vendor association

- Prepare and execute a budget for all admin related activities

- Manage House Keeping and security personnel to avoid staff shortage leading to incompletion of the task assigned.

- Monitor and analyze third-party contractors' performance to ensure expected service delivery

- To be responsible for the day to day running of the office including supply management and liaising with various vendors..

- Draft, implement and communicate admin related policies & procedure

- Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.

- Conduct all regular repair and maintenance of facility as required

- Adhere to procedures relating to the proper use and care of equipment and bring about awareness among the employees regarding the same.

- Should have experience in Travel, Immigration, and visa processing

- Should have experience in arranging international and domestic tickets for employees

- Assistance to Employees to obtain Passport as well as various visa

- Arranging the employee transportation and airport transfers

Eligibility :

- Proven experience as administration & Facility Manager

- At least 10 years of experience in management, finance, sales or a relevant business role.

In-depth understanding of office management procedures and departmental and legal policies

- Bachelor's Degree / Masters in Business Administration,

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