Job Title: Admin Manager cum Executive Assistant

Location: Remote

Experience: 8-15 Years- Senior-level EA/Admin support with strong coordination and management skills

Reporting To: Chief Executive Officer (CEO)

Age: 30 to 45 years

Education: Graduation/ Masters / MBA

Job Summary:-

The Admin Manager cum Executive Assistant will work closely with the CEO, acting as a central coordination point and providing high-level administrative, operational, and strategic support. The role requires flexibility, speed, strong coordination skills, and the ability to manage dynamic schedules while supporting business objectives across the globe.

Key Responsibilities

- Work closely with the CEO, providing direct administrative, coordination, and execution support on both day--to-day and strategic matters.

- Act as a single point of contact and central coordination person for internal and external stakeholders.

- Serve as support to leadership, ensuring smooth daily operations.

- Identify and support business opportunities through research and market inputs.

- Set up and coordinate meetings with stakeholders, and maintain effective liaison.

- Conduct research as and when needed and present complete research outputs.

- Manage spontaneous and frequently changing schedules efficiently.

- Handle multiple tasks simultaneously with flexibility and adaptability.

- Coordinate with internal cross functional teams across departments to ensure seamless communication and execution.

- Build and maintain proactive media partnerships and manage external communications.

- Create, manage, and deliver presentations and reports as and when needed.

- Manage end-to-end travel arrangements including flight bookings, accommodation and logistics, including visa processing, documentation and any required coordination.

- Maintain strong working knowledge of Excel for data analysis and reporting.

- Demonstrate strong understanding of business operations and strategic thinking.

- Adapt quickly to changing business scenarios and requirements.

- Comfortable working across USA, Africa, UAE and Europe markets.

- Capable of handling pressure, working at speed, and delivering results efficiently.

- Ready and open to frequent travel, including travel at short notice.

- Demonstrate a strong learning mindset with the ability to quickly adapt to new tasks.

Essential tools and platforms:-

- Proficient in Excel for data analysis and reporting

- Experienced with PowerPoint for high-quality presentations

- Familiar with project management tools (e.g., Asana or equivalent)

- Proficient with calendar management tools to coordinate complex schedules

- Comfortable using collaboration and communication tools (email, chat, video conferencing)

Candidate preferences:-

- Entrepreneurial or self-directed experience is valued.

- Comfortable working remotely across time zones (USA, Africa, UAE, Europe)

- Able to handle high-pressure situations and maintain composure.

- Proactive problem-solver with a sense of initiative.

- Flexible with work hours to accommodate global stakeholders.

- Experience supporting administrative governance, public-facing communications with external stakeholders is desirable.

Inclusivity:

- Welcomes applicants from non-traditional career paths and diverse backgrounds

- Open to candidates returning from career breaks with flexible onboarding

- Flexible work arrangements (remote, hybrid, or location-flexible)