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05/05 HR
Manager at IIT Bombay-WashU

Views:624 Applications:81 Rec. Actions:Recruiter Actions:11

Administration Officer - Facilities Management (4-7 yrs)

Mumbai Job Code: 27329

Job Description :

- Building and landscaping : Ensuring the building is maintained, improved, and managed, and that vendor partnerships are managed. Overseeing building projects, renovations or refurbishments

- Processes : Setting up and improving processes that facilitate everyday operations including maintenance requests, classroom and guest house reservations

- Planning : Plan best allocation and utilisation of space and resources for the executive centre and classroom.

- Spends : Managing budgets and ensuring cost-effectiveness. Perform analysis and forecasting

- Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security

- Assurance : ensuring security and emergency preparedness procedures are implemented properly

- Contractual : Overseeing and reviewing contracts and providers for services including security, parking, cleaning, catering etc.

- Travel Management : Manage the relationship with preferred Travel partners and arrange travel as required including flights, hotels, transfers, etc.

Reception :

- Professionally deal with visitors and all incoming enquiries to the office

- Create, manage and align Visitor SOP's to ensure alignment with COVID-19 guidelines.

- Provide hospitality to all guests and help to create a welcoming environment.

- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning and ensuring performance of common IT equipment- MFD, Projectors, Servers and Networking.

Miscellaneous :

- Assist with other related clerical duties such as filing system, courier and inventory management: track records of the inventory including course materials, office supplies, etc.

- Support the implementation of new administrative systems, policies and procedures.

- Driving employee's engagement activities at site with coordination of HR team.

- Any other activity as specified by company for smooth functioning of the office

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