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13/09 Akshita Thapa
Talent Acquisition at Vedantu

Views:93 Applications:3 Rec. Actions:Recruiter Actions:0

Administrative Assistant (2-6 yrs)

Bangalore Job Code: 29305

Responsibilities :


- Manage the calendar by coordinating with internal and external stakeholders (team/clients/vendors). Prioritize tasks and maintain personal and professional schedules.

- Organize events, meetings, appointments, conferences (including virtual) and look after day to day deliverables.

- Responsible for calendar management, information gathering and doing research activity as directed by.

- Updating departmental reports; including collection of information and preparation of MIS reports, process sheets and arranging regular reviews.

- Organise office systems, maintain databases/visiting cards folder/create and maintain filing systems.


- Able to handle administrative responsibilities within the office.

- Manage personal social media, blogs, emails and powerpoint presentations.

- Organise periodic review meetings with the VPs/ Executive Management and participate in the same for recording MoM and circulate Action Plans for the deviations

- Manage & Upkeep of office infrastructure & facilities. Ensure operation of office equipment, order maintenance when necessary.

- Coordinate with finance team for bill settlement and other accounting transactions

- Vendor Management; Vendor Negotiations, Following Up with Existing vendors for payments

- Arranging & coordinating for Travel, Ticketing, VISA as and when required

Experience / Eligibility & Skill Set Required :

- Extremely good written and verbal communication skills. Must be confident and able to work independently.

- Well groomed, organised and disciplined in maintaining calendars, meetings etc.

- Candidates should have excellent MS Office skills, social media and presentation skills.

- Strong organisational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail.

- Strong relationship skills, one should be able to coordinate with all departments.

- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response

- Should be innovative in approach and have a strong zeal to grow.

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