Job Summary:

We are seeking an experienced and motivated Assistant Manager - Administration to oversee and manage day-to-day administrative operations within our organization. The ideal candidate will have prior experience in a product development or tech-oriented environment, and will support facility management, vendor coordination, travel and logistics, procurement, and compliance-related administrative tasks.

Key Responsibilities:

Office & Facility Management

- Ensure smooth functioning of office infrastructure, maintenance, and overall facility operations.

- Supervise housekeeping, security, and front desk operations.

- Monitor upkeep and cleanliness of the office space.

Vendor & Procurement Management

- Identify and manage relationships with external vendors for office supplies, equipment, and services.

- Negotiate contracts, track purchase orders, and manage procurement-related documentation.

Travel & Logistics Coordination

- Manage domestic and international travel arrangements for employees and leadership.

- Oversee accommodation, transportation, and visa processing when needed.

Administrative Support & Event Management

- Assist in planning and executing internal events, training programs, and team offsites.

- Support HR and management teams in organizing meetings, onboarding logistics, and employee engagement activities.

Compliance & Record Keeping

- Ensure adherence to health, safety, and company compliance protocols.

Maintain accurate documentation of assets, licenses, contracts, and other administrative records.

Budgeting & Reporting

- Assist in preparing and managing the admin budget and provide monthly expense reports.

- Analyze admin spend and suggest cost-effective solutions without compromising quality.

- IT & Asset Coordination (in coordination with IT team)

- Maintain asset inventory - laptops, office equipment, access cards, etc.

- Coordinate with internal IT for equipment procurement and allocation.

Required Skills & Qualifications:

- Bachelor's degree in Business Administration, Management, or related field.

- 4 to 6 years of relevant experience in administration, preferably in a tech or product-based company.

- Strong vendor management and negotiation skills.

- Excellent organizational and multitasking abilities.

- Familiarity with facility management, procurement, and budgeting.

- Proficient in MS Office Suite (Word, Excel, PowerPoint).

- Good verbal and written communication skills.

- High level of integrity, discretion, and professionalism.

Nice to Have:

- Experience working in a startup or fast-paced product development environment.

- Knowledge of workplace safety protocols and local compliance requirements.