Criteria :

1. Must have at least 5 years of experience in Office Administration & Facilities Management

2. Must have handled Corporate Travel Management (Domestic & International) + Hotel Bookings

3. Must have experience in Vendor Management, Procurement & Cost Control

4. Should have handled Pantry Management & Housekeeping Staff Supervision

5. Should have experience in providing calendar management for leadership team like CEO & CFO

Job Description

Office Administration & Facilities Management :

- Own end-to-end office operations ensuring a clean, safe, organised and employee-friendly workplace.

- Manage office assets, stationery, supplies and consumables; maintain inventory controls and timely replenishment.

- Coordinate all facility maintenance (electrical, plumbing, HVAC, internet, printers, AMC services, etc.) through vendors.

- Ensure timely resolution of workplace issues raised by employees; track closure through a tracker.

- Drive adherence to workplace policies (visitor management, access control, safety protocols, hygiene standards).

- Coordinate office layout requirements, seating changes, and workspace readiness for new joiners.

Corporate Travel Management (Domestic & Int.) + Hotel Bookings

- Manage end-to-end travel arrangements: flight/train bookings, hotel bookings, local transport and itinerary coordination.

- Handle international travel requirements including visa documentation, invitation letters, insurance, forex, and compliance.

Coordinate with travel partners / portals; ensure cost-effective options and timely confirmations.

- Maintain travel trackers, reconcile expenses, and ensure policy adherence.

- Support timely reimbursement documentation and closure.

Vendor Management, Procurement & Cost Control :

- Identify, onboard and manage vendors for housekeeping, pantry, security, maintenance, courier, cab, hotels, etc.

- Negotiate commercial terms, renewals and AMCs to ensure best value and service levels.

- Maintain vendor database, contracts, invoices, SLAs and performance scorecards.

- Raise POs / approvals as per internal process and coordinate timely payments with Finance.

Pantry Management & Housekeeping Staff Supervision :

- Manage pantry operations including vendor coordination, supplies, hygiene and service standards.

- Supervise housekeeping staff / agency; define daily checklists and ensure consistent cleanliness standards.

Office Events & Employee Experience Support :

- Plan and execute office events such as townhalls, celebrations, leadership visits, workshops, and engagement activities.

- Coordinate logistics including venue setup, catering, gifts, vendor arrangements and on-day execution.

Front Desk, Courier & Visitor Management :

- Manage visitor handling ensuring a professional welcome experience and adherence to access and security protocols.