Job Title - Asst Mgr, Admin

Job Description :

Position Overview :

Responsible for administrative operations for Baxter's Bangalore R&D facility, including facility upkeep, housekeeping, cafeteria and pantry operations, employee transport operations, Guest management, Event Management.

Responsibilities and Duties :

- Admin Operation management and Upkeep of the facility

- Processing of all invoices for payment and Tracking of Admin Operation Expenses.

- Responsible for Housekeeping, Cafeteria and Pantry operation and stationary related activities.

- Arrangement of all consumables and supplies for Client / VIP visits

- Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions.

- Preparing the Daily/Weekly and Monthly reports

- Maintain inventory control for facility related consumables including cleaning supplies.

- Effectively manage Facility team to ensure an on time deliverable system.

- Aid Admin Manager in all administrative functions and Facility services and any other administrative functions

- Ownership of the Day to day administration, including reports generation of the stock tracker.

- Communicate to the Admin manager about all incidents, issues and pending problems, and work on resolving them.

- Ensure site related compliance with respect to Admin operations.

- Supervise and control housekeeping staff, Pantry boys.

- Caf- and Pantry operations

- Ensure that the food vendor is maintaining highest standards of hygiene in the services area

- Oversee the pantry equipment's and operations, identify issues and take necessary actions.

- Maintain inventory control for pantry.

- Routinely inspect all services to ensure smooth operations

- Coordinate to get routine health inspections and food quality inspections done.

Transport Operations :

- To ensure safe transportation of employees

- Preparation of shift schedule timings & assign routes to cabs

- To organize regular health check-ups for drivers

- To organize regular check-ups of cab condition

- Ensure timely processing of transport invoices & follow-up for payment

- Organize regular meetings with employees to avail feedback on transport operations

- Organize regular meeting with fleet drivers & update them on employee feedback

- Arranging Airport transfers, Hotel booking for Guests with NIL escalations

Report submission :

- Preparation and submission of Monthly management report and Daily reports.

- Preparation and submission of facility related consumable and consumption reports.

Vendor Management :

- Reports on time

- Accurate billing and invoicing

- Optimize inventory stock and planning for contingencies, avoiding Stock out situations

- Maintain high standards of Housekeeping of the Facility.

- Logistic Arrangement and Co-ordination with the stakeholders

- Lab Area House keeping - As per the request from the stakeholders

- EHS - To ensure EHS adherence in all Admin related activities, and provide necessary support to employees and EHS team as needed.

Education and/or experience :

- Graduate or Post graduate with minimum 10+ years of work experience.

- Min 8 years of relevant admin operations experience, preferably with an MNC.

- Well versed with Microsoft Office applications, including Excel, Word & Power point.

- Fluent oral and written communication skills in English. Fluency in local language Kannada is preferable.

- A team player, who is good at finding and implementing solutions to problems.

- Should have the flexibility to handle emergency situations that may arise outside of normal office working hours.