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06/08 Suparna Chawla
HR-Head at Corporate Gurukul

Views:163 Applications:3 Rec. Actions:Recruiter Actions:3

Corporate Gurukul - Executive Assistant To CEO (2-4 yrs)

Remote Job Code: 32294

EA (Executive Assistant)

Executive Support

- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

- Communicates directly, and on behalf of the CEO, with Board members, and others, on matters related to CEO's programmatic initiatives.

- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

- Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Board Support and Liaison

- Serves as the CEO's administrative liaison to CG's board of directors/ SLTs, if required

- Assists CEO/ SLTs members with travel arrangements, lodging, and meal planning as needed

- Maintains discretion and confidentiality in relationships with all board / SLTS members at CG.

- Ability to create business plan, revenue projections, costing and budgeting for the business at CG.

Senior Management Liaison

- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

- Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach

- Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general

- Edits and completes first drafts for written communications to external stake holders Strategic Initiatives

- Works with the Strategic Initiatives team in coordinating the CEO's outreach activities

- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships


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