Executive Assistant (US Shift)

- Cvent, Inc. (www.cvent.com) is the market leader in web-based event management and strategic meetings management software helping over 100,000 planners manage 275,000 events, surveys, and marketing campaigns. Started in 1999 and headquartered in the Washington DC area, we are a growing software company currently having 1000+ employees across the US and India office. We have been profitable for the last 9 consecutive years with an average growth of 30% each year.

- Due to our continued growth, we are seeking to add an experienced full-time, in-house EA/Front Office executive to assist and support our US Executive Assistants in coordination work with India Leaders along with performing various front office tasks.

- The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. 

- This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.

- The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. 

- Expert level is written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Cvent India Team :

Our India team of about 600 professionals is a close-knit group of dynamic and high-energy professionals. Cvent hires bright people who are willing to learn and are extremely motivated to succeed. We have people from various educational backgrounds with most of our team completing their bachelor's degrees in the last 5 years.

Work Hours : East Coast Shift : (Cab will be provided)

Position Duties :

- Expense report assistance

- Travel research/booking/changing

- In difficult situations finding meeting rooms/coordinating with other people to move rooms

- Potentially booking meetings as needed

- Backup for EA team when US EA is not around (reply to EA Distro list when on vacation)

- Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office

- Logistics for US execs visiting India office/work with India EA to schedule meetings

- Infrastructure management including technology, workstations etc.

- Documentation of monthly office expenses received electronically and coordination with payables team.

- Maintenance of all office related document including confidential files.

Candidate Requirements :

MUST HAVE :

- 5-6 years- experience supporting at the executive level

- Excellent calendar management skills, including the coordination of complex executive meetings

- Experience assisting management with the creation of PowerPoint presentations

- Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook

- Experience scheduling travel arrangements for management

- Excellent communication skills - Bachelor's degree Required

- Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across group locally as well as internationally.

- Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.

- High result orientation and personal accountability

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