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14/12 mansa
HR at OTIS

Views:210 Applications:16 Rec. Actions:Recruiter Actions:1

Executive Assistant (10-15 yrs)

Hyderabad Job Code: 21856

Job Summary :

As the Group Executive Assistant you will provide nearly invisible support to Director and leadership team, acting with little supervision, anticipating needs while managing the day- to- day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The Group Executive Assistant will perform, coordinate and oversee administrative duties while providing an extensive level of support.

Reports to : Director

Experience Level : 10-15 yrs

Mode of Hire : Full Time

Location : Hyderabad

Primary Roles & Responsibilities :

- Maintain the Calendar, including day-to-day and long-term management of meetings, projects, and priorities

- Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants

- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines

- Conduct, compile, and present research on potential funders, partners and other topics

- Serve as the first point of contact for a wide variety of high-level relationships between Leadership and external contacts

- Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up

- Handle phone, email and postal mail inquiries and respond appropriately

- Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes

- Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines

- Work as a member of the team, willingly providing back- up support for co- workers when appropriate and actively supporting group goals.

Candidate Profile :

- Utilize analytical skills and a demonstrate broad understanding of the business to effectively interpret and anticipate needs

- Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction

- Works effectively without constant and direct supervision or guidance

- Demonstrate flexibility in the face of change

- Project a positive demeanor regardless of changes in working conditions

- Produce well thought- out, professional correspondence free of grammatical and spelling errors

- Interact professionally with stakeholders and associates at all times

- Promptly respond to requests with accuracy and a courteous demeanor

- Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc. Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills

Summary of Qualifications :

- Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail

- Excellent Communication Skills (oral and written) with a confident, concise, clear and compelling style

- Proficient in all MS Office applications including, Word, Excel, PowerPoint

- Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.

- Skilled in all aspects of planning and project management/Able to take an idea from concept to completion.

- Resourceful, strategic problem-solving ability with a fun, positive - can do- attitude and fun sense of humor

- Should possess Graduate degree or equivalent.

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