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05/02 Sarah
Sr Manager HR at Verity Global Solutions

Views:328 Applications:53 Rec. Actions:Recruiter Actions:8

Executive Assistant (3-5 yrs)

Bangalore/Mumbai/Pune Job Code: 26100

Job Summary : 

The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently.

The Executive Assistant will interact with staff (at all levels) in a fast paced environment with a high level of professionalism, integrity and confidentiality. Expert level written and verbal communication skills, strong decision making ability and attention to detail are important in this position.

Responsibilities :

- Effective Calendar Management & Coordination of Meetings

- Meeting Management, scheduling and coordination of Calls through MS Teams and Zoom

- Error free & Timely Travel Management- Flight Bookings, Logistics arrangements, Visa Coordination etc

- Maintaining Dairies and updating and calendar of activities of CXOs

- Managing the calendar for CXO

- Drafting minutes of the meetings

- Should be good in MS Office and outlook

- Work closely with functional heads on meetings

- Well-organized and comfortable scheduling meetings and responding to emails / calls

- Writing Documents, presentations and help the CXO with any necessary meeting preparations

- Works closely with other team members to assure the Management preparation for meetings, presentations, or other engagements

- Excellent Written and Verbal communication skills

Requirement :

- Senior Professional with a Graduate degree, Post-Graduation is preferred but not mandatory

- Minimum of 3 years of experience as an Executive Assistant reporting directly to a CXO

- Should be proficient in MS Office, familiar with basic research methods and reporting techniques

- Experience in coordinating Scheduling MS Teams/Zoom through Calls

- Experience in managing multiple priorities, administrative coordination, and logistics

- Well-organized, detail-oriented, ability to multi-task with great follow-up skills

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