Job Title: Executive Assistant to Managing Director

Location: Manesar

Department: Administration

Reports To: Managing Director (MD)

Job Overview: We are seeking a highly organized and proactive Executive Assistant to support our Managing Director. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently. This role requires a highlevel of discretion and confidentiality, as well as the ability to interact with senior management and external stakeholders.

Key Responsibilities:

- Administrative Support: Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.

- Communication: Act as the primary liaison between the Managing Director and internal/external stakeholders. Craft clear and concise correspondence and handle phone calls and emails with accuracy.

- Meeting Coordination: Organize and prepare for meetings, including preparing agendas,taking minutes, and to ensure timely completion and reporting.

- Calendar Managements: Schedule meetings and other engagements for the executive, and Monitor appointment durations to ensure they stay within scheduled time limits.

- Document Management: Draft, proofread, and edit correspondence, reports, and presentations. Maintain organized records and files for easy access and retrieval.

- Project Assistance: Support special projects and initiatives led by the Managing Director. Coordinate with various departments to ensure project deadlines & goals are met.

- Event Planning: Handle all arrangements from inception to execution, including catering,venue selection, and guest management..

- Follow-Up Management: Track and manage follow-up tasks and deadlines from meetings and projects. Ensure timely execution and resolution of tasks, and provide regular updates to the Managing Director.

Qualifications:

- Education:

- A Bachelor's degree in Business Administration, Management, or a related field is preferred."

- Experience:

- Minimum of 3 years of experience as an executive assistant or in a similar administrative support role, preferably supporting senior executives.

- Skills :

- Strong organizational, follow-up, and time management skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

- Ability to work independently and take initiative.

- Attributes:

- Professional demeanor, polished presentation, strong problem-solving skills, and adaptability to changing priorities

- Some of your Benefits:

- We offer training in areas such as leadership development, project management, and advanced software skills.

- Safe Environment: We strive to ensure safety remains a top priority, and provide a stable environment for our employees.

- Sustainability & Social Commitment: We support social and sustainable projects and encourage employee involvement.

- Health Insurance: Rely on comprehensive services whenever you need it.

- Personal Development: We offer a variety of training to ensure you can develop in your career.

- Company Culture:

- At our company, we value innovation, teamwork, and integrity. We foster a supportive and inclusive work environment where employees are empowered to achieve their full potential

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