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13/07 Cherisha Jagtap
Senior Talent Acquisition Specialist at Maison Sia

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Executive Assistant (5-20 yrs)

Mumbai Job Code: 37201

Job Description :

Maison Sia - the ultimate house of luxury, is a one-of-its-kind multi-brand home decor store that makes exquisite limited-edition decor items, brands and sculptures available to Indian consumers from across the world. Founded by Fashion Designer turned Interior Decorator Vratika Gupta, Maison Sia houses objects from global artists and brands intending to stay true to the notion of beauty reflected by the phases of the moon - undying and ever evolving.

Objectives of this role :

- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

- Coordinate internal and external resources to expedite workflows

- Manage communication with employees by liaising with internal and external executives on various projects and tasks

- Plan and orchestrate work to ensure that senior executives- priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities :

- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

- Manage travel logistics and activities, including accommodations, transportation, and meals

- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

- Maintain professionalism and strict confidentiality with all materials

- Organize team communications and plan events, both internal and off-site

Required skills and qualifications :

- 5+ years of experience as an Executive Assistant reporting directly to upper management

- Excellent written and verbal communication skills

- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

- Proficiency with office productivity tools and an aptitude for learning new software and systems

- Flexible team player, willing to adapt to changes and unafraid of challenges

- Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications :

- Experience in overseeing budgets and expenses

- Experience in developing internal processes and filing system

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