Primary Functions And Essential Responsibilities :

Meeting management :

- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients global offices.

- Liaising with other Executive Administrators globally when necessary.

- Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa's where necessary and creating detailed travel itineraries.

General Administration :

- Timely collection and processing of team expenses for both cash and American Express using the company expense system.

- Supporting the other Executive & Admin Assistants where necessary.

Qualifications :

Education :

- Bachelor's Degree

- Minimum 5-8 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.

Experience/Skills Required :

- Strong attention to detail and highly organised.

- Strong client service orientation.

- Effective prioritisation of multiple professionals.

- Experience in travel coordination; domestic & international.

- Understanding of different time zones

- Excellent written and verbal communication skills.

- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

Location : Mumbai

Status : Regular

- Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.

- Good judgment as to when to escalate issues vs. solving problems independent