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18/07 Vinita
Senior Lead Recruiter at COE Solutions

Views:176 Applications:2 Rec. Actions:Recruiter Actions:2

Executive Assistant - Administrative Support (4-8 yrs)

Mumbai Job Code: 37247

Duties/Responsibilities :

- Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff.

- Maintain the Director's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. 

- Exercise discretion in committing time and evaluating needs.

- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

- Maintain confidential and sensitive information.

- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

- Keep the director's advised of time-sensitive and priority issues, ensuring appropriate follow-up.

- This includes receiving and screening the CIO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

- Performs additional duties as assigned by Directors.

- Should track the details of client and arrange basic client details before the meeting

- Performs other related duties as assigned.

Required Skills/Abilities :

- Excellent verbal and written communication skills.

- Excellent organizational skills and attention to detail.

- Excellent time management skills with a proven ability to meet deadlines.

- Ability to function well in a high-paced and at times stressful environment.

- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

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