Duties/Responsibilities :

- Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff.

- Maintain the Director's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. 

- Exercise discretion in committing time and evaluating needs.

- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

- Maintain confidential and sensitive information.

- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

- Keep the director's advised of time-sensitive and priority issues, ensuring appropriate follow-up.

- This includes receiving and screening the CIO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

- Performs additional duties as assigned by Directors.

- Should track the details of client and arrange basic client details before the meeting

- Performs other related duties as assigned.

Required Skills/Abilities :

- Excellent verbal and written communication skills.

- Excellent organizational skills and attention to detail.

- Excellent time management skills with a proven ability to meet deadlines.

- Ability to function well in a high-paced and at times stressful environment.

- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.