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08/11 Khushnaz Sopariwalla
Associate Consultant at Michael Page

Views:433 Applications:93 Rec. Actions:Recruiter Actions:3

Executive Assistant - Administrative Support (7-20 yrs)

Anywhere in India/Multiple Locations Job Code: 21333

Job brief : Looking to hire an Executive Assistant to perform a variety of administrative tasks and support the leadership team. You will contribute to the efficiency of our client's business by providing personalized and timely support to executive members.

Responsibilities :

- Act as the point of contact among executives, employees, clients and other external partners.

- Manage information flow in a timely and accurate manner.

- Manage executives calendars and set up meetings.

- Make travel and accommodation arrangements.

- Rack daily expenses and prepare weekly, monthly or quarterly reports.

- Oversee the performance of other clerical staff.

- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

- Format information for internal and external communication - memos, emails, presentations, reports.

- Take minutes during meetings.

- Screen and direct phone calls and distribute correspondence.

- Organize and maintain the office filing system.

As a successful candidate, you should have :

- Work experience as an Executive Assistant, Personal Assistant or similar role

- Excellent stakeholder management

- Excellent MS Office knowledge.

- Outstanding organizational and time management skills.

- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).

- Excellent verbal and written communications skills.

- Experience exercising discretion and confidentiality with sensitive company information.

- Excellent organizational skills with an ability to think proactively and prioritize work.

- High School Degree; additional qualifications as PA diploma or certification would be considered an advantage.

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