Job Description :

The Executive - Administration & EA participates in the details of the day-to-day responsibilities of administration department and manages MD's office. Managing overall administrative activities for the office, responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc.

Administration :

- Facility Management, including managing housekeeping support staff's deliverables and work quality

- Maintaining petty cash reimbursement & reconciliation

- Maintaining expenses carried out for Administration

- Budget preparation (first draft) for Administration

- Monitoring inventory of stationary, office supplies and the purchasing of new material with attention to budgetary constraints.

- Managing repair maintenance & replacement as well as AMC contracts of office assets.

- Coordination with building facility mangement

- Drafting documents/ Letter related to Admin/Facility permission from Govt. / Building Premises

- Managing employee engagement activities like birthday celebration, coffee with steerco, wellness activities, etc.

- Procuring quotations, rate negotiations and agreement finalizations with Vendors

- Coordinating in processing & amendment of POs.

- Coordinating all travel and hotel arrangements for staff and visitors, including visas.

- Preparing VPRs for vendor invoices and following up on approvals.

- End to end Travel Management, visa for all employees and expat mobility support and assistance.

Executive assistant :

- Managing MD's calendar and set up meetings

- Travel & Expense management for MD

- Preparing and consolidating presentation for the meetings, noting MOM and sharing the same to meeting attendees in stipulated time

REQUESTED KNOWLEDGE AND SKILLS :

- Graduate/Post Graduate in any stream

- Candidate with Minimum 8 to 10 years- of experience in Administration

- Excellent written and verbal English and local language skills.

- Excellent active listening, negotiation, and presentation skills

- Ability to interact with employees at various levels.

- Strong understanding of confidentiality.

- Proficient in MS Office, including Word, Excel, and Outlook.

- Excellent organizational and multitasking abilities.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.