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16/12 Oasis Sharma
Recruiter at Skyleaf Consultants

Views:162 Applications:2 Rec. Actions:Recruiter Actions:2

Executive Assistant - Aviation/Aerospace Firm (5-10 yrs)

Noida Job Code: 38962

- We are looking for an Executive Assistant who is fast-paced, requiring an extraordinary number of skills displayed in quick time. Processing information with a dedication to accuracy, making quick and effective decisions, grouping tasks, and exercising intuitive judgments on the fly will be the hallmarks of the incumbent.

Required Skills :

- Proven experience as an executive assistant or other relevant administrative support experience

- In-depth understanding of the entire MS Office suite

- Must be able to meet deadlines in a fast-paced quickly changing environment.

- A proactive approach to problem-solving with strong decision-making skills

- Professional level verbal and written communication skills

- Handle communication going out of the executive's office while maintaining confidentiality.

Desired Skills :

- Ability to organize a daily workload by priority.

- High on drive and energy

- Must be flexible with working hours.

As an Executive Assistant, you will :

- Plan, and organize key business meetings and follow up on action plans.

- Manage and coordinate with stakeholders globally.

- Participate in decision-making on behalf of the executives.

- Organise calendars, and proactively manage communications from the executive's office.

- Collaborate with cross-functional departments and present project updates to the executives.

- Preparing reports, memos, letters, and other business documents

- Initiate business plan meetings

- Organise business performance review meetings on a monthly / quarterly basis.

- Prepare business analysis/projections as and when required by the executive.

- Researching and preparing data to prepare documents and presentations for executives, and the board of directors.

- Using various data visualization tools, including word processing, spreadsheets, databases, and presentation software, and presenting reports to the executives

- Accurately recording minutes of the meetings and executing the follow-up action.

- Answering phones and routing calls to the correct person or taking messages

- Filing and retrieving corporate records, documents, and reports

- Managing executive's guests and visitors and prioritizing meetings with the executives

- Reading and analyzing incoming memos, and submissions, and distributing them as needed

- Coordinate travel arrangements for executives

- Performing office duties that include ordering supplies and managing a record database.

- Opening, sorting, and distributing incoming faxes, emails, and other correspondence

- Provide general administrative support.

Degree & Experience :

- Master's in administration/management

- 5+ years of relevant experience as an Executive Assistant

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