Recruiter at Skyleaf Consultants
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Executive Assistant - Aviation/Aerospace Firm (5-10 yrs)
- We are looking for an Executive Assistant who is fast-paced, requiring an extraordinary number of skills displayed in quick time. Processing information with a dedication to accuracy, making quick and effective decisions, grouping tasks, and exercising intuitive judgments on the fly will be the hallmarks of the incumbent.
Required Skills :
- Proven experience as an executive assistant or other relevant administrative support experience
- In-depth understanding of the entire MS Office suite
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communication skills
- Handle communication going out of the executive's office while maintaining confidentiality.
Desired Skills :
- Ability to organize a daily workload by priority.
- High on drive and energy
- Must be flexible with working hours.
As an Executive Assistant, you will :
- Plan, and organize key business meetings and follow up on action plans.
- Manage and coordinate with stakeholders globally.
- Participate in decision-making on behalf of the executives.
- Organise calendars, and proactively manage communications from the executive's office.
- Collaborate with cross-functional departments and present project updates to the executives.
- Preparing reports, memos, letters, and other business documents
- Initiate business plan meetings
- Organise business performance review meetings on a monthly / quarterly basis.
- Prepare business analysis/projections as and when required by the executive.
- Researching and preparing data to prepare documents and presentations for executives, and the board of directors.
- Using various data visualization tools, including word processing, spreadsheets, databases, and presentation software, and presenting reports to the executives
- Accurately recording minutes of the meetings and executing the follow-up action.
- Answering phones and routing calls to the correct person or taking messages
- Filing and retrieving corporate records, documents, and reports
- Managing executive's guests and visitors and prioritizing meetings with the executives
- Reading and analyzing incoming memos, and submissions, and distributing them as needed
- Coordinate travel arrangements for executives
- Performing office duties that include ordering supplies and managing a record database.
- Opening, sorting, and distributing incoming faxes, emails, and other correspondence
- Provide general administrative support.
Degree & Experience :
- Master's in administration/management
- 5+ years of relevant experience as an Executive Assistant