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16/05 Himani Chhabra
HR Consultant at Recruitment Firm

Views:179 Applications:41 Rec. Actions:Recruiter Actions:22

Executive Assistant - BFS (5-8 yrs)

Bangalore Job Code: 23457

Responsibilities :

- The person should have good exposure in end to end Admin & Facility, security, transport, budgeting, process management, compliance, space utilization, general administration.

- Ownership of the day-to-day administration & Facilities.

- Manage a team of third-party logistics staff.

- Ensure meeting the defined SLAs for all administration services.

- Monitor vendors and service provider's performance regularly to ensure quality of service/ delivery within specified timelines.

- Manage various admin functions including facilities management, office maintenance, housekeeping services, security services, transportation and office build outs.

- Ensure that systems and procedures as laid down by management are strictly complied with & to also provide inputs for possible improvements in the service.

- Organize, analyze, interpret and evaluate results and provide practical cost-effective solutions.

- Identify and negotiate with new vendors.

- Ensure compliance to statutory norms and requirements required for smooth functioning of services and office.

- Accountable for internal and external administration audit.

- Building Maintenance - AMC's, Fire safety etc.

- Aid managing all administrative functions, security issues and facility services and any other administrative functions.

- Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as per company policy.

- Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.

- Statutory compliance check of all vendor invoices aligned with finance to process

- Routinely inspect all services to ensure performance measures are being maintained.

- Building Maintenance - AMC's, Fire safety etc.

- Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as per company policy.

Specific Candidate Competencies Include, But Are Not Limited To :

- Excellent interpersonal and communication skills and the ability to interact with individuals at all levels of the organization.

- Resourcefulness with strong problem-solving skills.

- Excellent time management skills and understanding of the urgency of matters relating to the department.

- Strong judgment, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high-energy, collaborative, professional environment with an evolving culture as a result of continuous growth.

- Must be transparent in their communications

BASIC QUALIFICATIONS :

- Graduation/Post Graduation in any stream

- 5-8 years of previous Administration and Facilities experience

- Proficiency in Microsoft Office

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