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22/02 Surendranatha Reddy
Manager-Talent Sourcing at Ad Astra Consultants

Views:149 Applications:5 Rec. Actions:Recruiter Actions:0

Executive Assistant - IT (8-12 yrs)

Bangalore Job Code: 39432

- The Executive Assistant will provide high-level administrative support to the Top Management and other Senior Management.

- The EA goal is to contribute to the efficiency of the overall Business by ensuring all assigned administrative duties are carried out timely and efficiently.

Role & Responsibilities :

- Provides high-level administrative support and assistance to assigned leadership staff.

- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all-hand meetings, off- site meetings, one-on-one meetings, etc.

- Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs,

- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior leaders.

- Book appropriate domestic and international travel within Organization travel policy, considering travel Visas, costs, and proper documentation.

- Arranges travel and accommodation for executives.

- Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.

- Assist with PowerPoint presentations; Microsoft and Google applications when needed.

- Performs additional duties as assigned by executives.

Skills/Experience :

- Skillful execution of administrative activities, with high attention to detail, organization, and process.

- Experience with the setting up and management of virtual meetings and tools

- Strong teamwork skills: and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.

- Strong relationship management skills, ability to build a personal network across the organization.

- Very strong technical competency, specifically with Microsoft.

- Project Coordination experience needed at an intermediate complexity.

- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.

- Previous experience partnering with senior management in a fast paced, innovative environment.

- Experience working with/in large administrative teams.

- Project Management experience of intermediate complexity.

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