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09/10 Bhupesh
Founder at Emploi Consultancy

Views:391 Applications:62 Rec. Actions:Recruiter Actions:0

Executive Assistant to CEO (2-4 yrs)

Bangalore Job Code: 20973

Maintaining the calendar on a daily, weekly and monthly basis, along with providing necessary documents as required.

- Plan and schedule on-site and off-site meetings, conferences and teleconferences.

- Assemble recurring as well as meeting and travel specific briefings which include travel information, meeting agendas, speeches, background and/or meeting materials, etc.

- Responsible for a broad range of strategic and tactical administrative support activities.

- Routinely interacting with the highest levels of the organization, as well as domestic and international clients, community and organization leaders in coordinating projects, meetings and phone calls with executives.

- Tracking critical items and making sure they are completed to include, but not limited to, meeting action items.

- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

- Planning and processing domestic and international travel.

- Vendor management, Stationary inventory control

- Preparing CEO's expense report, reconciling credit card statements or submitting billing information.

- Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.

- Maintains internal and external client confidence and protects operations by keeping information confidential.

- Oversee filing system and distribution of documents as required, manages workflow and project coordination with support staff.

- Prepare expense reports, providing supporting documentation and assuring compliance with expense policy.

- Research and prepare correspondence, agendas, presentations and other materials independently.

- Working in conjunction with other administrative staff on various corporate office duties.

- Contributes to team effort by accomplishing related results as needed.

- Maintain a positive relationship with all staff to ensure excellent inside customer service.

- Perform all other duties as directed and assist the overall team effort in any way possible

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