Executive Assistant to CEO (3-7 yrs)
Position : Executive Assistant to CEO
Location : Thane (Mumbai) (Pickup & drop from Thane station)
Experience : 3 and above
Gender Preference : Female
Note : Need someone who is reporting to CEO,Managing Director(MD) or Director Level.
Candidate should be having excellent communication skills
Job Description :
1. Calendar Management : have up-to-date calendar to ensure effective daily schedules and attendance.
2. Screening phone calls and dealing with enquiries where appropriate.
3. Preparing MoMs, emailing & following up on the same .
4. Composing and preparing correspondence one behalf of the CEO as and when required and as guided.
5. Collating reports and documents for weekly and monthly meeting as and when instructed and to co-ordinate with different teams to ensure the tasks are delivered on time to the CEO.
6. Working and managing the CEO/MD's office efficiently and proactively
7. Administrative support to the CEO as and when required.
8. Maintaining sensitivity and confidentiality about all the tasks assigned.
9. Handling all travel related duties for both Domestic & International.
10.Meeting and greeting the Clients who comes to meet the CEO.
1. Handling of Meeting rooms/Auditorium & Training room bookings every day.
2. Ensuring that the equipment in the same are functioning and taking care of the same if not.
3. General office administration to be handled proactively.
Travel desk :
1. Handling travel desk for Head Office & for Pan-India Employees
2. Maintaining a log, approving expenses & submitting the same to the accounts department.
3. Ensuring that all the travel related documents are filed for future correspondence and for easy access.