Excellent opportunity to work with a fast-growing fund and manage MD's office as a secretarial EA.

The Executive Assistant must be creative and enjoy working at a fast pace. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities Executive Support:

- Completes a broad variety of administrative tasks for the leadership team.

- Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential.

- Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

- Handle sensitive and confidential information with utmost discretion and integrity.

- Plans, coordinates and ensures the Executive's schedule is followed and respected.

- Provides "Gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office.

- Represents the Executive professionally in interactions with clients, internal and external partners.

- Provides a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

- Works closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

- Works proactively to provide seamless support of the executive level personnel.

Experience and key skills:

- The candidate must have 5+ years of experience as an Executive Assistant in the Financial Services or Fund Management industry (IB/ PE/ AMC/ Fund House).

- Very strong interpersonal skills (smart and confident) and the ability to build relationships with stakeholders.

- Expert level written and verbal communication skills.

- Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

- Demonstrated proactive approaches to problem-solving with strong decision-making capability.

- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

- Forward looking thinker, who actively seeks opportunities and proposes solutions.

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