Executive Assistant to CEO

- A B2C internet product company in Mumbai is looking for an Executive Assistant to the CEO/Founder.

Job Location : South Mumbai

Role : The primary role is administration of the CEO's office & Celebrity Management.

Responsibilities :

- Monitor meeting calendars and review schedules to anticipate changes/reschedule.

- Keep CEO well informed of upcoming commitments and responsibilities, follow up appropriately

- Manage and keep CEO's contacts updated

- Arrange travel plans for CEO & family, including air & hotel bookings and agenda as per preferences

- Oversee administration of personal bills and payments

- Negotiate and manage commercials on CEO's behalf for travel and other personal expenses

- Maintain CEO's banking, financial and investing activities as per SOP.

- Maintain weekly MIS, files and archives of important data and transactions as per SOP

- Coordinate with accountants and lawyers

- Review speeches for events, interviews and shows

Requirements :

- Bachelor's Degree (ideally a technical degree)

- At least 10 years of work experience out of which 6 years as Assistant to MD/CEO.

- Experience preparing reports on Excel and making presentations.

- Very strong written, verbal and organization skills with an eagle eye for detail.

- Superior time management skills with the ability to prioritize workload and multi-task.

- Emotionally mature to work in a fast paced environment, operate comfortably under pressure, be resilient and meet tight deadlines.

- Display a high level of professionalism, work-ethic and confidentiality.

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