Position Overview :

- We are seeking a highly motivated and professional Executive Assistant to provide comprehensive support to one of our Co-Founder. This role is pivotal in ensuring the efficient and smooth operation of the executive's office, enabling them to focus on strategic initiatives and critical decision-making. The ideal candidate will possess excellent organizational and communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks.

Key Responsibilities :

Calendar Management : Effectively manage and prioritize the Co-Founder's calendar, scheduling appointments, meetings, and conferences. Ensure optimal time allocation for important tasks and commitments.

Travel Coordination : Arrange travel itineraries, accommodations, and transportation for the Co-Founder's business trips. Ensure all arrangements are efficient and cost-effective.

Communication Management : Handle incoming and outgoing communications on behalf of the Co-Founder, including email correspondence, phone calls, and written communications. Draft, proofread, and edit documents as needed.

Information Management : Maintain confidential files and documents, ensuring easy access and organization. Prepare and distribute meeting agendas, minutes, and reports as required.

Meeting Support : Coordinate and assist in the preparation for meetings, including collating materials, presentations, and necessary documents. Attend meetings as required and take accurate notes and action items.

Project Coordination : Assist in the coordination and tracking of key projects, including follow-up on tasks and deadlines, ensuring progress and completion.

Stakeholder Liaison : Interact with internal and external stakeholders, clients, and partners on behalf of the Co-Founder. Build and maintain positive relationships and act as a point of contact.

Expense Management : Track, reconcile, and manage expense reports and reimbursements for the Co-Founder.

Special Projects : Support the Co-Founder in various ad-hoc projects, research assignments, and personal tasks.

Qualifier :

- Bachelor's degree in business administration, management, or a related field (preferred).

- Proven experience as an Executive Assistant or similar role, preferably in a large organization.

- Exceptional organizational and time-management skills.

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Excellent written and verbal communication skills.

- Discretion and the ability to handle sensitive information with confidentiality.

- Ability to multitask and prioritize tasks effectively.

- Strong problem-solving skills and attention to detail.

- Professional demeanor and the ability to interact with individuals at all levels.

- Flexibility and adaptability in a fast-paced environment.

- Proactive and self-motivated with a strong sense of ownership.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.