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28/08 Trustklub Consulting Pvt Ltd
Owner at Consulting Firm

Views:247 Applications:13 Rec. Actions:Recruiter Actions:0

Executive Assistant To Director (3-5 yrs)

Kolkata Job Code: 20441

We have 1 very urgent position in one of India's Leading Out of Home Advertising Company--

POSITION - Executive Assistant to Director

CTC : 5lac to 6lac pa; based on current CTC, experience, education & interview status.

LOCATION : Kolkata

JOB DESCRIPTION :

- Monitor and manage mails in MDs inbox

- Acting as the first point of contact: dealing with correspondence and phone calls

- Maintain and manage the MDs Calendar

- Be the first level contact for the external visitors

- Execute all arrangements for video conferencing meeting for MD

- Responsible for maintenance of files and documents for ready reference. Maintain files and documents of MD office

- Maintain personal files and keep a record of timely payments

- Plan and arrange meetings with both internal and external teams.

- Organizing events and conferences on a day to day basis

- Responsible for sending timely reminders for main meetings and arranging the discussion documents for the same

- Responsible for obtaining approvals on various documents for HODs from the MD

- Support the MD on all other ad hoc tasks.

- Booking and arranging travel, transport, and accommodation for MD as well as for all Senior Officials Reminding MD of important tasks and deadlines Travelling with MD

INDUSTRY :

- Should be very good in taking dictation (short-hand preferred).

- Excellent communication and interpersonal skills

- Should have experience in handling travel arrangements for senior management level.

- Should have experience in successfully creating and /or modifying internal processes for smooth functioning.

- Good experience in managing calendar and tour and travels.

- Please ignore in case you are not interested OR not applicable. However, please refer your friends and colleagues ( if they are relevant profiles ONLY ).

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