Owner at Consulting Firm
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Executive Assistant To Director (3-5 yrs)
We have 1 very urgent position in one of India's Leading Out of Home Advertising Company--
POSITION - Executive Assistant to Director
CTC : 5lac to 6lac pa; based on current CTC, experience, education & interview status.
LOCATION : Kolkata
JOB DESCRIPTION :
- Monitor and manage mails in MDs inbox
- Acting as the first point of contact: dealing with correspondence and phone calls
- Maintain and manage the MDs Calendar
- Be the first level contact for the external visitors
- Execute all arrangements for video conferencing meeting for MD
- Responsible for maintenance of files and documents for ready reference. Maintain files and documents of MD office
- Maintain personal files and keep a record of timely payments
- Plan and arrange meetings with both internal and external teams.
- Organizing events and conferences on a day to day basis
- Responsible for sending timely reminders for main meetings and arranging the discussion documents for the same
- Responsible for obtaining approvals on various documents for HODs from the MD
- Support the MD on all other ad hoc tasks.
- Booking and arranging travel, transport, and accommodation for MD as well as for all Senior Officials Reminding MD of important tasks and deadlines Travelling with MD
- Should be very good in taking dictation (short-hand preferred).
- Excellent communication and interpersonal skills
- Should have experience in handling travel arrangements for senior management level.
- Should have experience in successfully creating and /or modifying internal processes for smooth functioning.
- Good experience in managing calendar and tour and travels.
- Please ignore in case you are not interested OR not applicable. However, please refer your friends and colleagues ( if they are relevant profiles ONLY ).