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10/06 Sandeep Gaddam
Lead Specialist at Randstad India Pvt Ltd

Views:273 Applications:37 Rec. Actions:Recruiter Actions:0

Executive Assistant to Director (3-5 yrs)

Hyderabad Job Code: 23649

JOB PURPOSE :

To provide effective & proactive Secretarial support & Admin services and coordinate all activities. Prioritize responsibilities/ assignments and deal, handle, allocate & prioritize them as per the company's requirement.

EDUCATIONAL CRITERIA :

- Graduate / MBA / PGDM (Female).

- Working experience of around 3-5 years plus in any organization in similar position.

- Computer fluency on MS Office incl. MIS/reports/planning/drafting mails/proposals/presentation.

- Fully conversant in Telugu/Hindi/English languages.

- Strong written, verbal, analytical and presentation skills.

- Able to politely and professionally yet effectively interact with a wide range of individuals including senior leaderships/employees, associates, business contacts and various external officials.

KEY COMPETENCIES / SKILLS :

- Maintain confidentiality having professional & cordial approach/behavior with all.

- Strategic corporate thinking and leadership qualities.

- Excellent interpersonal and quick learning skills.

- High level of commitment, punctuality with accountability and integrity is must.

- Punctual, confident, ability to mix with people and establish professional understanding.

- First time quality performer and on-time reporting.

- Must be able to handle pressure having multi-tasking adoptability.

- Excellent computer skills in Microsoft Windows and data compilation experience.

ROLES & RESPONSIBILITIES :

- Respond professionally with senior leadership/business associates/clients & company's guests.

- Handle and attend telephone calls, fax, emails and other communications.

- Manage movement, travel & lodging arrangements of the Boss/HOD.

- Handle & manage Reporting Officer's business associates, clients and visitors/meetings.

- Maintain - Minutes of the Meetings- circulate and follow up with concerned depts.

- Provide support for preparing circulars, documents, printing, dispatch and other mailing needs.

- Filing documents and maintaining professionally and retrieve when required.

- Handle specifically assigned projects/database or business MIS requirement.

- Ensures proper document classification, sorting, filing and proper storage.

- Independently carry-out varied assignments using proper methods, tools & procedures.

- To smoothly organize entire office activities incl writing emails & follow ups etc.

- Generate required MIS/reports and ensure distribution / closure of issues.

- Proactively organize needs like Boss's meals, car and office stationary etc requirements.

- Attend, organize and participate in meetings, as & when invited or required.

- Communicate with the team incl various stations/offices for any requirement.

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