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08/08 Lokesh
Director at Mintskill HR Solutions LLP

Views:283 Applications:61 Rec. Actions:Recruiter Actions:0

Executive Assistant to Director (5-8 yrs)

Mumbai Job Code: 24360

Job Responsibilities :

- Preparing statements, reports, letters, and other documents.

- Answering phones and routing calls/emails to the correct person or taking messages.

- Filing and retrieving corporate records, documents, and reports.

- Researching and conducting data to prepare documents for review and presentation by directors, Head, committees, and executives.

- Helping prepare for meetings.

- Accurately recording minutes from meetings.

- Greeting visitors and deciding if they should be able to meet with executives.

- Using various software, including MS office for word processing, spreadsheets, and presentation software.

- Reading and analyzing incoming letters, emails, submissions, and distributing them as needed.

- Act as a virtual assistant, and make travel arrangements.

- Performing office duties that include ordering supplies and managing a records database.

- Follow up with departmental heads for assigned projects and responsibilities.

- Acting as the point of contact among executives, employees, clients and other external partners

- Opening, sorting and distributing incoming faxes, emails, and other correspondence.

- Provide general administrative support, managing filing system.

Candidate Requirements :

- Professionally and personally stable Female candidate

- Graduate with strong communication skills both written and verbal in Hindi and English.

- Proven experience as an executive assistant or other relevant administrative support experience.

- Work experience as an Executive Assistant, Personal Assistant or similar role

- Discretion, confidentiality and Honest

- In-depth understanding of entire MS Office suite.

- Ability to organize a daily workload by priorities.

- Must be able to meet deadlines in a fast-paced quickly changing environment.

- A proactive approach to problem-solving with strong decision-making skills.

- Professional level verbal and written communications skills.

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