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08/08 Lokesh
Director at Mintskill HR Solutions LLP

Views:375 Applications:92 Rec. Actions:Recruiter Actions:0

Executive Assistant to Director (5-8 yrs)

Mumbai Job Code: 24360

Job Responsibilities :

- Preparing statements, reports, letters, and other documents.

- Answering phones and routing calls/emails to the correct person or taking messages.

- Filing and retrieving corporate records, documents, and reports.

- Researching and conducting data to prepare documents for review and presentation by directors, Head, committees, and executives.

- Helping prepare for meetings.

- Accurately recording minutes from meetings.

- Greeting visitors and deciding if they should be able to meet with executives.

- Using various software, including MS office for word processing, spreadsheets, and presentation software.

- Reading and analyzing incoming letters, emails, submissions, and distributing them as needed.

- Act as a virtual assistant, and make travel arrangements.

- Performing office duties that include ordering supplies and managing a records database.

- Follow up with departmental heads for assigned projects and responsibilities.

- Acting as the point of contact among executives, employees, clients and other external partners

- Opening, sorting and distributing incoming faxes, emails, and other correspondence.

- Provide general administrative support, managing filing system.

Candidate Requirements :

- Professionally and personally stable Female candidate

- Graduate with strong communication skills both written and verbal in Hindi and English.

- Proven experience as an executive assistant or other relevant administrative support experience.

- Work experience as an Executive Assistant, Personal Assistant or similar role

- Discretion, confidentiality and Honest

- In-depth understanding of entire MS Office suite.

- Ability to organize a daily workload by priorities.

- Must be able to meet deadlines in a fast-paced quickly changing environment.

- A proactive approach to problem-solving with strong decision-making skills.

- Professional level verbal and written communications skills.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

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