HR Manager at DigiAI Solutions Pvt Ltd
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Executive Assistant To Managing Director (5-8 yrs)
Key Responsibilities :
Calendar Management : Responsible for managing the CEO's calendar, scheduling meetings, appointments, and conference calls with internal and external parties. Prioritize appointments and ensure the CEO is well-prepared for each engagement.
Travel Arrangements : Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Anticipate potential travel-related issues and address them proactively.
Communication : Act as a gatekeeper and manage incoming communications, including emails, phone calls, and other correspondence. Draft, review, and edit communications on behalf of the CEO as necessary.
Meeting Support : Prepare agendas, briefings, and materials for meetings attended by the CEO. Attend meetings when required, take minutes, and follow up on action items.
Relationship Management : Build and maintain strong relationships with key internal and external stakeholders, including board members, executives, clients, partners, and other VIPs.
Confidentiality : Handle sensitive and confidential information with the utmost discretion and professionalism.
Document Management : Organize and maintain important documents, files, and records for the CEO, ensuring easy retrieval and secure storage.
Special Projects : Assist the CEO with special projects, research tasks, and initiatives as assigned.
Event Coordination : Plan and organize corporate events, conferences, and business-related gatherings on behalf of the CEO.
Budget Management : Assist in monitoring and managing the CEO's budget, including expense reports and reimbursements.
Prioritization and Time Management : Help the CEO prioritize tasks and manage time efficiently to achieve business objectives effectively.
Office Management : Oversee and manage the CEO's office operations, including Supplies, equipment, and facilities.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role Supporting C-level executives.
- Excellent communication and interpersonal skills to liaise with internal and external Stakeholders effectively.
- Strong organizational and time management abilities with acute attention to detail.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Ability to multitask and work under pressure to meet tight deadlines.
- Discretion and confidentiality in handling sensitive information.
- Proactive, resourceful, and able to anticipate the needs of the CEO.
- Adaptability to changing priorities and a dynamic work environment.
- Strong problem-solving skills and the ability to work independently and collaboratively.
- A professional demeanour and a positive attitude.
Education and Experience :
- A bachelor's degree in Business Administration, Management, or a related field is typically preferred. Significant relevant work experience as an executive assistant or in a related role may be considered in lieu of a degree.
- Certifications in executive support or administrative skills are advantageous but not mandatory