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19/12 Snehal Kumari
HR Manager at DigiAI Solutions Pvt Ltd

Views:162 Applications:1 Rec. Actions:Recruiter Actions:1

Executive Assistant To Managing Director (5-8 yrs)

Navi Mumbai/Thane Job Code: 38977

Key Responsibilities :

Calendar Management : Responsible for managing the CEO's calendar, scheduling meetings, appointments, and conference calls with internal and external parties. Prioritize appointments and ensure the CEO is well-prepared for each engagement.

Travel Arrangements : Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Anticipate potential travel-related issues and address them proactively.

Communication : Act as a gatekeeper and manage incoming communications, including emails, phone calls, and other correspondence. Draft, review, and edit communications on behalf of the CEO as necessary.

Meeting Support : Prepare agendas, briefings, and materials for meetings attended by the CEO. Attend meetings when required, take minutes, and follow up on action items.

Relationship Management : Build and maintain strong relationships with key internal and external stakeholders, including board members, executives, clients, partners, and other VIPs.

Confidentiality : Handle sensitive and confidential information with the utmost discretion and professionalism.

Document Management : Organize and maintain important documents, files, and records for the CEO, ensuring easy retrieval and secure storage.

Special Projects : Assist the CEO with special projects, research tasks, and initiatives as assigned.

Event Coordination : Plan and organize corporate events, conferences, and business-related gatherings on behalf of the CEO.

Budget Management : Assist in monitoring and managing the CEO's budget, including expense reports and reimbursements.

Prioritization and Time Management : Help the CEO prioritize tasks and manage time efficiently to achieve business objectives effectively.

Office Management : Oversee and manage the CEO's office operations, including Supplies, equipment, and facilities.

Requirements :

- Proven experience as an Executive Assistant, Personal Assistant, or similar role Supporting C-level executives.

- Excellent communication and interpersonal skills to liaise with internal and external Stakeholders effectively.

- Strong organizational and time management abilities with acute attention to detail.

- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

- Ability to multitask and work under pressure to meet tight deadlines.

- Discretion and confidentiality in handling sensitive information.

- Proactive, resourceful, and able to anticipate the needs of the CEO.

- Adaptability to changing priorities and a dynamic work environment.

- Strong problem-solving skills and the ability to work independently and collaboratively.

- A professional demeanour and a positive attitude.

Education and Experience :

- A bachelor's degree in Business Administration, Management, or a related field is typically preferred. Significant relevant work experience as an executive assistant or in a related role may be considered in lieu of a degree.

- Certifications in executive support or administrative skills are advantageous but not mandatory

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