Company Description

The Group is multi conglomerable into various businesses, majorly into Pharmaceutical Manufacturing, FMCG Personal Care Skin Care and Finance and NBFC and other sectors)

Position: Executive Secretary/ Personal Assistant to MD (Managing Director) Family Office

Location: Mumbai

Preferred who has served as EA (Executive Assistant / Secratary) to MD or Founders (Family Office) for atleast 7-8 Years

The candidate should have strong financial and business acumen with 8+ years of experience in assisting MD or Founder.

Position Summary:

To provide high-level administrative and strategic support to the Managing Director (MD). This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high degree of professionalism. The Personal Assistant will act as a liaison between the MD and internal/external stakeholders, ensuring efficient communication, coordination, and execution of key initiatives.

Key Responsibilities:

Your responsibilities will encompass:

- Primary Point of Contact to Managing Director in his day to day activities.

- Manage the MD's calendar, scheduling appointments and meetings by overseeing his calendars, coordinating personal and business appointments.

- Handle confidential documents and information with discretion.

- Draft, review, and manage correspondence, reports, presentations, and other business documents.

- Prepare agendas, minutes, and action items for meetings, ensuring follow-ups are tracked and executed.

- Manage email correspondence and act as a liaison with vendors, stakeholders, and family members.

- Ensuring continuous support during MD's domestic and international travel, including itinerary management, visa and documentation arrangements, travel logistics, and addressing any emergent needs.

- Maintain the highest level of professionalism, handling all personal and family matters with complete confidentiality and discretion.

- Quickly adapt to changing needs and priorities, proactively addressing issues to ensure a seamless experience for the executive.

Key Skills & Qualifications:

- The candidate should have strong financial and business acumen with 8+ years of experience in assisting MD or Founder.

- Bachelor's or Master's degree in Business Administration, Management, or a related field.

- Exceptional organizational and multitasking abilities, with a keen attention to detail

- Strong business acumen, with the ability to understand corporate strategies and priorities.

- Exceptional communication (written & verbal), interpersonal, and negotiation skills.

- Proficiency in MS Office Suite (Excel, PowerPoint, Word) and familiarity with business productivity tools.

- Ability to manage multiple tasks with high attention to detail and efficiency.

- High level of integrity, discretion, and ability to handle confidential information.