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18/02 Shivani
HR Manager and Recruitment Specialist at Freight Tiger

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Freight Tiger - Office Administrator (1-2 yrs)

Mumbai Job Code: 22675

Location : Mumbai

About the role :

As an Office administrator you will be a key go to person for all administrative needs of the company. We- re looking for a smart and passionate Office administrator for our growing team across India.

In this position you will :

- Be responsible to overlook the working of the housekeeping.

- Be responsible to manage supplies for the office- pantry, stationary, assets etc.

- Ensure that the office is well equipped and ready for client meetings at any giving time.

- Facilitate Travel/Hotel bookings for all employees including CXO.

- Manage calendar invites for CXO team on gmail calendar.

- Maintain all office assets and records supporting the same.

- Maintain Office documents in an organized manner - Employee related, Contract related, Engagements related.

- Organize and make necessary arrangements for events in office.

- Manage the office front desk and act as the first contact point to greet external visiting parties, Answer to board line calls and direct it to respective teams.

- Be efficient in negotiations with vendors for all facilities and purchases.

- Assist Accounts teams with reimbursement papers, outgoing couriers.

- Assist HR function in Leave maintenance, Recruitment activities etc.

- Handle adhoc office support duties and projects assigned by the management.

- Provide a full spectrum of office operations for our local office and remote offices

What you Bring :

- 2-3 years experience in Office Administration and management.

- Good spoken and written English. Should be able to communicate clearly and confidently with senior management and all teams.

- Good knowledge of Microsoft Excel and Work.

- Working knowledge of Gmail including managing calendars.

- Ability to multitask in a fast paced environment.

- Ability to organize work at hand and prioritize basis situation.

- Smart and intelligent attitude to take up responsibilities.

- Proactive to take up work instead of being complacent and waiting for work to be assigned.

- Quick learning ability.

- Handling Executive Assistant responsibilities is an added plus.

Good to have :

- Vendor contacts for best pricing of Office supplies

- Laptop( Windows/Mac) maintenance and troubleshooting.

- Working knowledge of Office essential equipment's like printer, scanner, Video conferencing, biometric machines, etc.

What we will assess you on

- Communication skills

- Ability to learn and own responsibilities.

- Flexibility to work timings.

- Ability to work with ambiguity.

- Commitment to work.

- Time sensitivity to complete work.

- Ability to work with an existing team.

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