Job Title: Senior A&F Associate

Region :APMEA

Department : Admin & Facilities

Location : Bangalore, India

Report to : Facility head

Business area : India Plant

Purpose of the job :

Responsible for A&F related job responsibilities and front office management. Seamless maintenance of the premises to ensure employees are properly accommodated in a workplace that supports their needs and expectations by coordinating well with all internal and external customers.

Job Responsibilities :

- Managing & following Covid-19 protocol in below mentioned functions, day to day operation and any/all other aspects of business.

- Service vendors monthly/periodically bills submission for payment (building rent, EB, cafeteria, cab, Security & housekeeping services etc.)

- Ensuring that overall premises i.e. current building and the additional warehouse are well-maintained by conducting proactive maintenance (cleanliness of all floors and assets, mindfulness towards waste & scrap segregation, pest controls services, garden area maintenance, etc.).

- Front office management: handling telephone calls, visitors and registers that are maintained at front office

- Visitor management: Greet and welcome all visitors make them comfortably settled during their visit & exit while ensuring current COVID protocol is followed.

- Ensuring visitors are made aware of the safety guidelines and requirements.

- Courier register: responsible for preparing courier documents and ensure that is delivered/handed over to respective persons.

- Documentation: all the documents received from supplier/contractor/visitor/courier, the security/front office should properly handover to the respective dept/person which is received from supplier along with materials.

- Reports: must maintain active incident & snag report of the facility.

- Access register: must maintain different employee register for contract workers, trainees, HM employees.

- F&B: Good coordination b/w canteen vendor & canteen committee members to ensure quality food is supplied in a timely manner while maintaining utmost hygiene.

- Transportation services: arranging transportation for employees and visitors, maintaining transportation roster with valid documentation. Addressing issues (if any) raised by the employees with the vendor.

- Supporting HR in hosting townhalls and other events proactively.

- Supporting A&F team with timely maintenance of AMCs for plant and warehouse.

- Supporting A&F with general clerical tasks and assignments.

- Cafeteria and catering management and audits.

- Maintaining housekeeping & office stationery and canteen consumables supplies.

- Maintaining over all facility ground aesthetics.

- Travel management and documentation (Visa, Flight, hotel, cab, train, bus) with FCM.

- Proper maintenance of material inward and outward register and timely submissions for audit purpose.

- Petty cash maintenance.

Job Requirements :

Qualification :

- Graduate with over 5 years of experience in a similar department & preferably in manufacturing environment.

- Must have good co-ordination & organizing skills.

- Proficient in using MS Office Suite.

- Excellent written and verbal communication skills.

Preferred characteristics :

- Ability to perform under pressure and urgent deadlines.

- Outgoing personality.

- Self-motivated.

- Pro-active.

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