Key Purpose Of The Job (Position Summary) :

- The position shall be responsible for Procurement of T&E for PAN India locations (Offices & Manufacturing sites) & Independently manage approx. 100+ Cr Spend & 100+ Suppliers.

- The position shall be responsible for developing procurement strategies for given category, Identifying supplier base, commercial negotiation & contracting with Vendors/service providers and ensuring compliance to contracts. The position will lead commercial activities for following major categories:

- Travel Management Companies ( TMCs )

- Airlines

Ground Transportation/ Fleet Management : Car Hire, Bus Hire, Ambulance Hiring

- Hotels & Service Apartments

- Forex, Travel card, BTA/CTA etc

- Group Travel for MICE ( Meetings, incentives, conferences, and Events/exhibitions/Trade shows )

- End to end Event Management for Trade shows, Exhibitions, Townhall, R&R etc

- Lead the Procurement of T&E category

- Develop Category Strategy

- Specify sourcing events

- Receive purchase requisitions from Users

- Based on the Category strategy, identify possible vendors from whom the required items can be sourced

- Prepare and release the Request for Quotation(RFQ)/RFI/RFP to the short-listed vendors

- Obtain offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms

- Coordinate technical evaluation and carry out price evaluation of quotes

- Develop Internal Cost Estimates for all respective category items

- Prepare the ground work for negotiation and selection of suppliers for the assigned items

- Negotiate and finalize price for items covered

- Negotiate long term contracts with strategic suppliers to ensure best cost, reliable supply & service support

- Set up Agreements and SLAs with the finalized vendors, specifying finalized rate, quantity, specifications, delivery schedule etc.

- Review implementation of new agreements manage effectively, capital and revenue expenditure within the budgets set, in order to deliver both cashable and non-cashable savings against agreed targets

- Achieve agreed saving targets

- Manage supplier relationships at working level

- Manage positive vendor relationships at the working level to ensure continual support, cost Effective and quality procurement.

- Ensure identification and classification of Vendors on the basis of criticality, tenure of relationship, cost bargaining power and track record of performance on quality and timelines

- Setup and implement Supplier Relationship Management with key vendors

- Supplier performance assessment in terms of cost, quality, delivery and compliance

- Propose and implement Supplier capability development/enhancement

- Maintain co-ordination with user functions

- Closely monitor post-award contract management

- Enforce supplier feedback mechanism for improvement

- Interface with business units and back office functions to maximize cost reduction benefits while maintaining or improving customer service and quality

Category Excellence :

- Use technology extensively to increase efficiency & control costs

- Tracking and analyzing spend data & other KPI across categories

- To establish standard reporting system, MIS formats and ensure timely preparation of the same by the team

- To be in touch with latest developments & best practices in the market

- To establish and implement methods and best practices related to the systems and process

- Use the SAP/sourcing platform to drive efficiency and cost optimization in the entire procure-to-pay process

- Focus on usage of technological tools like e- auction/ reverse auction/ Catalogue/Small buy etc to improve efficiency, bring down costs and improve transparency

Alpana Bagwe

Senior Analyst - HCS, Vitasta Consutting Pvt

022-25476846/7/9 | 09322133424 | 311, Ganatra EstateKhopat, Thane West Maharashtra 400 601

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