Role Overview:

The Executive Assistant (EA) will provide high-level strategic, administrative, and operational support to the Managing Partner of a leading Real Estate AIF. The role demands discretion, foresight, and the ability to manage a wide range of responsibilities including global communications, scheduling, investor coordination, and project tracking.

Key Responsibilities:

1. Strategic & Communication Support

- Act as the first point of contact between the MP and internal/external stakeholders (LPs, developers, advisors, regulators).

- Draft executive communications, memos, and investor correspondence.

- Prepare briefing notes, investment committee summaries, and market research reports.

2. Calendar & Travel Management

- Manage complex, dynamic calendar involving investor meetings, board calls, and travel across geographies.

- Plan and coordinate domestic/international travel, including logistics, itineraries, and visa documentation.

3. Fundraising & Investor Coordination

- Maintain investor CRM (family offices, institutions, SWFs).

- Track pitch follow-ups, schedule fundraising roadshows, and prepare decks/NDAs.

- Liaise with finance/legal for investor onboarding documents.

4. Internal Operations

- Attend high-level meetings, prepare MoMs/action trackers, follow through on deliverables.

- Coordinate with CIO, CFO, Legal, Compliance, and Investment teams on behalf of MP.

- Assist in managing key fund milestones (launches, exits, LP meetings).

5. Confidential & Legal Handling

- Manage confidential documents including term sheets, board minutes, shareholder communications.

- Interface with law firms, consultants, and SEBI on behalf of the MP where necessary

Key Skills & Qualifications:

- Bachelor's degree (MBA preferred or equivalent global experience).

- 5- 10 years of experience supporting C-level executives in investment, private equity, VC, or RE funds.

- Exceptional written and verbal communication skills.

- High proficiency in MS Office, calendar tools, CRM platforms, and data handling.

- Strong sense of ownership, discretion, diplomacy, and ability to work under pressure.

Soft Skills:

- Extremely organized, proactive, and high on follow-through.

- Globally attuned - capable of engaging with cross-border LPs and advisors.

- Emotionally intelligent with a high sense of loyalty and confidentiality.

- Adaptable, curious, and comfortable in a dynamic AIF/finance environment.