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11/05 Sarika Gonsalves
Senior Manager - Human Assets at Messe Muenchen India Pvt Ltd

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Messe Muenchen - Executive Assistant To CEO/Admin Manager (5-12 yrs)

Mumbai Job Code: 36003

Following are the clear roles and responsibilities :

- Manage CEO's electronic diary and Calendar assessing priority of appointments and reallocation as necessary.

- Acting as the point of contact among executives, employees, clients and other external partners

- Manage CEO's travel arrangements (including visas/accommodation).

- Process CEO's correspondence, ensuring that incoming correspondence is dealt with by the CEO/or on behalf of the CEO.

- Maintain CEO's office systems, including data management and filing.

- Maintain records of CEO's contacts.

- Assist CEO in researching and following up with action on matters which fall within the CEO's responsibility - chasing responses, triggering follow-up action.

- Produce documents, briefing papers, reports and presentations for the CEO.

- Organize meetings and ensure that CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers

- Manage arrangements for meetings, including production/distribution of agenda and papers.

- Meet and greet visitors at all levels of seniority.

- Supervise all incoming/outgoing mail.

- Any other duties as may reasonably be required by the CEO.

- Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

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