Senior Manager - Human Assets at Messe Muenchen India Pvt Ltd
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Messe Muenchen - Executive Assistant To CEO/Admin Manager (5-12 yrs)
Following are the clear roles and responsibilities :
- Manage CEO's electronic diary and Calendar assessing priority of appointments and reallocation as necessary.
- Acting as the point of contact among executives, employees, clients and other external partners
- Manage CEO's travel arrangements (including visas/accommodation).
- Process CEO's correspondence, ensuring that incoming correspondence is dealt with by the CEO/or on behalf of the CEO.
- Maintain CEO's office systems, including data management and filing.
- Maintain records of CEO's contacts.
- Assist CEO in researching and following up with action on matters which fall within the CEO's responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the CEO.
- Organize meetings and ensure that CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
- Manage arrangements for meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all incoming/outgoing mail.
- Any other duties as may reasonably be required by the CEO.
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
