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28/03 Khushboo Tokas
People Ops at Metadome.ai

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Metadome.ai - Executive Assistant (3-5 yrs)

Gurgaon/Gurugram Job Code: 39687

About Us :

- Our platform offers a range of solutions designed to meet the needs of brands of all sizes, from online 3D product configurators, and virtual showrooms, to personalized product recommendations, virtual try on, facial recognition, virtual reality (VR), and augmented reality (AR) experiences, we can help you take your product visualization customer journey to the next level.

- We have an office presence in India & US, and with 6+ years of expertise in the XR domain, the company is a go-to option for global brands for driving real business outcomes with enhanced engagement & conversions including Asian Paints, Stellantis, Lexus, HUL, Mahindra, MG Motor, and Titan to name a few.

Role Overview :

- The Executive Assistant (EA) plays a crucial role in providing high-level administrative support to executives, ensuring smooth operations and effective communication within the organisation. This position requires a proactive and organised individual capable of managing various tasks and priorities in a fast-paced environment.

Responsibilities :

Calendar Management : Manage complex calendars for executives, scheduling meetings, appointments, and travel arrangements efficiently.

Communication Management : Handle correspondence, emails, and phone calls on behalf of executives, prioritising and responding as necessary.

Meeting Coordination : Coordinate meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.

Document Preparation : Prepare and edit presentations, reports, and other documents, ensuring accuracy and professionalism.

Travel Arrangements : Arrange domestic and international travel, including flights, accommodations, and transportation, while considering time constraints and preferences.

Expense Management : Manage expense reports, reimbursements, and budget tracking for executives, ensuring compliance with company policies.

Confidentiality Maintenance : Handle sensitive information and maintain strict confidentiality in all aspects of work.

Project Support : Provide administrative support for various projects and initiatives, including research, coordination, and documentation.

Relationship Management : Build and maintain positive relationships with internal and external stakeholders, representing executives professionally.

Task Prioritisation : Prioritise and manage multiple tasks and deadlines effectively, adapting to changing priorities as needed.

Requirements :

- Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives or C-suite members.

- Strong written and verbal communication skills, with the ability to interact confidently with individuals at all levels.

- Exceptional organisational and time management abilities, with a keen attention to detail.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

- Demonstrated ability to handle confidential information with discretion and maintain high ethical standards.

- Strong problem-solving abilities, with the capacity to anticipate issues and proactively find solutions.

- Ability to thrive in a fast-paced environment, managing multiple priorities and adapting to changing circumstances.

- Collaborative mindset with the ability to work effectively both independently and as part of a team.

- Professional demeanor and appearance, with a positive attitude and strong work ethic.

Over and Above Benefits :

- Medical insurance (Self + Spouse + Parents + Kids)

- Accidental insurance (Self)

- Employer's PF Contribution

- Gratuity : As per the Gratuity Act

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