IT Recruiter at Motivity Labs
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Motivity Labs - Executive Assistant (2-7 yrs)
Position : Executive Assistant
Experience : 2+ Years
Roles & Responsibilities :
- Calendar Management and set up meetings.
- Meetings Management : Working closely with other departments/stakeholders in scheduling/organizing the meetings. facilitating daily, weekly & Monthly reports.
- Reminding the Executive of important tasks and deadlines
- Travel Management : Support in booking the travel tickets, hotels, local travel etc.
- Format information for internal and external communication - memos, emails, presentations, reports
- Take minutes during meetings.
- Close collaboration with all departments
- Assist in the Internal Events in the company
- Schedule recurring meetings, Schedule time zone meetings, Exec visits.
- Acting as a single point of contact between the executives and internal or external colleagues.
- Track agenda and action items from previous meetings, enable with capturing the discussion points and follow up items.
- Deal with confidential correspondence & critical information on organizational issues.
- Serve as a single point of interface for coordination amongst the senior management teams
- PPT's presentations
Travel Management : Documents for visa, Invitation & covering letters, ticketing, Hotel etc
- Minimize impromptu meetings and maintain buffer time.
- Handle confidential documents ensuring they remain secure.
- Responsible to finalize the meeting schedule, prepare agenda's and to confirm the same to the concern people.
- Coordination with Multiple Stakeholders.