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07/12 Vidya Patil
Talent Acquisition Manager at Workship India Pvt. Ltd

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Office Assistant (0-2 yrs)

Pune Job Code: 38905

Role Description :

This is a full-time on-site role located in Pune for an Office Assistant. The Office Assistant will be responsible for performing a variety of administrative and clerical tasks, including but not limited to answering phone calls and emails, assisting in managing files and documents, typing of various letters/formats/statements, visiting bank/client's office/Tax department for submission or collection of documents, as required from time to time. Should stay within 5-8kms from the vicinity of the office as the person will be responsible for opening the office everyday before 9:00 am.

Responsibilities :

- For all responsibilities below, the incumbent will be Based at Reception, responsible for receiving visitors/vendors at the front desk by greeting, welcoming, and directing them appropriately

- Provides support for local office administration

- Supports financial administration including processing incoming invoices, office expenditures, providing detailed information and processing payments accordingly

- Track, process, and organize various documents, supplies, shipments, samples, invoices, transactions, and communications, as necessary

- Ensure proper housekeeping of office premises and take corrective action steps when needed to rectify issues

- Supports space planning efforts by coordinating office/desk assignments, obtaining necessary approval(s) and keeping data in system current at all times

- Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds

- Supports Facilities Management with project coordination for space changes, remodels and expansions as assigned

- Provides support for local office administration, including but not limited to Purchasing, HR, logistics, IT, and Finance and

- May be responsible for other projects and responsibilities as assigned.

Qualifications :

- HSC or equivalent required, any vocational course/Diploma is a plus.

- Strong interpersonal and communication skills.

- Proficiency in Microsoft Office Excel and Word(Preferred not mandatory)

- Demonstrated ability to manage tasks independently, prioritize tasks effectively, and meet deadlines

- Attention to detail and problem-solving skills

- Should have own vehicle.

- Our office is located on Alandi Road at Dighi.

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