Job Role :

Assist in all project coordination activities to ensure project timelines are met and bottlenecks, if any, are resolved.

Project Tracking and assistance during execution -

- Prepare project status report for review meetings

- Schedule meetings with stakeholders as necessary.

- Attend project meetings with contractors, subcontractors, consultants, and project heads to ensure project goals are achieved on the scheduled timeline.

- Compile meeting minutes for every attended meeting.

Vendor Support -

- Assist in queries/clarifications needed to help vendors with the responses.

- Reply to any technical queries received from vendors in coordination with the Project Manager.

- Coordinate with vendors to obtain various project documents and material tracker, schedule, etc.

- Share relevant technical information with consultants/clients for approval, and subsequently relay approved information to vendors.

Vendor Billing -

- Vendor invoices & abstracts - check the quantities mentioned in abstracts and submit acknowledged vendor invoices to the accounts department for processing.

- Keep track of invoice nos received from vendors

Material Deliveries tracking -

- Track material delivery timelines and coordinate with vendors in case of any delays.

- Highlight persistent vendor delays to the Projects Manager & seek his involvement.

Client Billing -

- Maintain project abstract sheets (Client billing) throughout the project lifecycle and reconcile with the Accounts team on a regular basis.

Project documentation management -

- Manage various trackers and project documents, including TDS, shop drawings, and project directories.

- Organize and store all project documents securely on the Server.

Requirements :

- Science Graduate/Dipl/Degree Engineer with experience of 2-3 years as a project coordinator working in a similar industry or any MEP contractor.

- Familiarity with MS Office / ERP systems / Project Management systems

- Excellent verbal and written communication skills & convincing abilities.