JD- Purchase Manager - Project Procurement

Job description:-

Responsible to lead a team of procurement personnel in various specialties assigned to ensure delivery of materials, supplies, equipment and services to meet project requirements within budget and schedule.

Primary Roles & Responsibilities:-

Comply with purchasing policy and procedures within the limits of delegated authority and in accordance with company policies and procedures. Ensure assigned team members follow policies and procedures.

Be the primary procurement interface between Customer, project and vendor community

Plan, develop and buy materials, parts, supplies and equipment in a timely and cost effective way while maintaining appropriate quality standards and specifications.

Prepare the project procurement strategy and relevant plans

Work with project controls, construction, HSE, and quality management to ensure procurement is properly aligned with the expectations of the other groups in understanding and addressing the project requirements

Participates in the Project Risk assessment and includes mitigating measures for identified risks in the proposed procurement plan (including material management and contracting)

Prepare project specific procurement procedures based on the company procedures and Customer requirements

Provide leadership and guidance to the project procurement team of buyers and contract managers on the execution of its tasks and ensure compliance with Project Procurement procedures and strategy

Co-operate with engineering, project planning, cost control and other departments to ensure the specified equipment is correctly planned and delivered on schedule

Provide input to Project Services on commitments made

Report to the Project Director on all project related aspects

Connect with the Customer on all project related procurement matters

Receive and Review Purchase Requisitions and\/or Scopes of Work, verifies required approvals are in place.

Establish and propose material, equipment or services sources, receive quotations and secure bids both locally and overseas. Undertake and\/or monitor the negotiation of purchase orders and contracts, follow-up, schedule and expedite deliveries.

Negotiate with vendors to deliver best value to the company

Manage a designated group of products and suppliers to ensure a secure and sustainable supply chain is developed and maximum value is achieved for the business.

Verify required vendor documentation is supplied on schedule

Verify vendor deliverables such as insurance policies, bank guarantees etc. are provided accurately and on time and verify safe storage of such documents

Verify timely desk expediting of equipment and materials ordered, tracking vendors progress and prepare regular reports

Ensure vendor compliance with company requirements for safety.

Implement purchasing strategies for products.

Connect with Finance to ensure accurate and timely payment of invoices, as necessary for the business with the vendor

Connect with QC to manage timely inspection of the goods on order as well as to arrange for field expediting visits when required

Connect with Materials Management and Fabrication Contractors or other as directed

Verify resolution of any delivery discrepancies

Verify the necessary approvals and documentation to support vendor invoices is provided

Prepare and support any back charge claims to Vendors or Customer as applicable

Participate in Corporate Knowledge Management, Learning Communities and other tools as provided

Participate in department training sessions, share own expertise and experience

Monitoring total Capex Value and allocate Orders according to allocated value section wise

Identify the priority of order processing as per delivery aspects of materials

Conduct vendor audit at their facility or understand the back ground of vendors and capabilities of their supplies

Preparing Quotation Comparative Statement for Project Supply Materials and Services

Conduct Ariba Auction for getting final rates

Release LOI / Work Order

Monitoring of PR raised by project team on daily basis & convert the same into PO

Monitoring appropriate Item Codes as per requirement before releasing Order

Update pending project cases and pending orders to Sr.Management from time to time

Keeping soft copies of orders with its supporting documents as well as on hard copies

Identifying ARC or AMCs wherever required

Attending PRs for RMO - Repair /Maintenance spares, Electrical & Instrumentation spares, Consumables and services for Plant Machineries & Utilities, Boiler, ETP/WTP/Cooling Tower/ Packing Machineries/ QC Equipment- s/EHS. Chemicals for Boiler, ETP, WTP, Cooling Tower & Lab Chemicals, Safety PPEs/ Admin materials and services/ Stores common consumables.

Reporting Ordering Status to HOD

Discuss defective or unacceptable new goods or services with users, vendors, and others to determine cause of problem and take corrective and preventative action

Quality Assurance Compliance with the provisions and guidelines of the Quality Assurance system

Safety Responsible for personal safety safe working practices. Understand and follow OH&S procedures.

Knowledge, Skills & Competencies:

Good project management skills required.

Experience of working with global teams - internal & external

Tactical supplier management

Proven ability to manage relationships at all org. levels.

Demonstrated ability in working in a complex/global environment.

Analytical and strategic thinking

Results oriented with a strong bias for action

Ability to work independently and influence cross- functional relationships

Understanding & experience of ERP viz. SAP, QuickBase

Education/Skills:

Graduate: BE/B.Tech. (Mechanical/Industrial/Chemical streams) or any other specialization

Additional studies in general management preferred ( MBA/MATERIAL MANAGEMENT

Certification / Licenses / Trainings: added advantage

Professional certifications in the field of Supply Chain / Material Management for Engineered Goods Projects would be a major plus.

Total Experience: - 15/20 Years

6+ years- experience on project management, procurement related function.

Location: - Plant base Khopoli

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