Key Responsibilities

- Ensure smooth daily functioning of the office.

- Maintain office premises, cleanliness, housekeeping, and hygiene standards.

- Oversee office equipment including printers, laptops, projectors, air-conditioning, Wi-Fi, and CCTV.

- Manage seating arrangements and workspace allocation.

- Coordinate with facility management teams and building authorities.

- Act as the primary point of contact between management, employees, vendors, and visitors.

- Schedule internal meetings and manage conference room bookings.

- Assist in planning and executing company events, training sessions, and conferences.

- Manage calendars, travel itineraries, and logistics for employees and management.

- Obtain quotations, compare costs, and negotiate pricing with vendors.

- Process purchase orders for stationery, pantry items, office supplies, and IT accessories.

- Maintain inventory records and ensure timely replenishment of supplies.

- Manage Annual Maintenance Contracts (AMC) for office equipment.

- Evaluate vendor performance and maintain an updated vendor database.

- Maintain accurate physical and digital records and documentation.

- Ensure timely renewal of licenses, insurance policies, and compliance certificates.

- Manage agreements including vendor and maintenance contracts, and track expiry dates.

- Prepare administrative reports such as expense statements, asset reports, and maintenance logs.

- Handle travel bookings including flights, hotels, and cabs for employees and guests.

- Coordinate transportation for executives, visitors, and office events.

- Manage courier services including receiving, dispatching, and tracking important documents.