Third Party Employment

RFP, RFQ, Negotiations, Vendor development, Indirect Purchase, event management

To ensure the procurement of supplier services in a cost-effective manner with consideration of quality, sourcing reliability, meeting the requirements and needs of his process partners with the adequate priority and performs additional duties related to the office.

Key accountabilities of the function :

- Leads and directs all activities of the purchasing process chain (including interfaces, cooperation with specialist departments, negotiations of pricing and terms & conditions) and proactively supports internal customers.

- Leads commodity related procurement strategy through sourcing, partnering and involves the business.

- Performs cost/price negotiations by using cost/price analysis.

- Organises and directs activities in accordance with existing local market and XYZ Group rules and regulations (e.g. purchasing policy and related rules and guidelines).

- Uses and further develops XYZ international Group contracts and purchasing tools for the continuous improvement of the procurement process.

- Issues frame contracts with vendors for items with repeated purchases (specialist departments can later place direct POS without entering into new negotiations and contracting process).

- Utilises the MG purchasing network to achieve best working results.

- Manages in close collaboration with MG, finance and specialist departments that all contractual and commercial issues of potential contracts are taken care of.

- Defines together with the specialist departments the specific requirements of the commodity including scope of work, potential suppliers, timelines etc.

- Solicits and evaluates bids and quotation of suppliers for the requested commodity, leads and conducts negotiations, prepares recommendation for management for awarding orders.

- Investigates and searches the local and international supplier market, conducts purchasing market analysis (supplier evaluations and supplier assessments in order to ensure the 'best source').

- Develops and coordinates supplier development, continuous supplier quality and performance improvement.

- Uses and further develops appropriate reporting tools and methods (e.g. MG card, reports to MG departments).

- Responsible for a compliant documentation according to XYZ Group guidelines (e.g. organize and file RfQ- s, supplier documents and bidder list for all projects)

Impact on innovations and changes

- Ensures the continuous improvement of the purchasing process in conjunction with process partners and central departments.

- Within overall XYZ Group guidelines develops purchase guidelines, processes and signatory levels customized to local requirements.

- Periodically evaluates vendor performance and identifies opportunities to optimize cost. Proactively seeks alternative options that could help reduce business risk or costs.

- Proactively identifies alternatives to reduce business risks or purchasing costs.

- Reviews and revises cost structures in recurring contracts.

- Proposes instruments to avoid losses due to foreign exchange rates, transactions result of dynamic sourcing and pricing initiatives