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22/06 HR
HR at SSN

Views:863 Applications:145 Rec. Actions:Recruiter Actions:125

SSN Institutions - Manager - Facilities & Constructions (10-15 yrs)

Chennai Job Code: 23769

Role :

The - Facility Manager- leads all the support services of the College / University and supervises the functioning of transport facilities, housekeeping, canteen, electricity, telephone services, water supply, sewage treatment, alternate energy source units, security, stores, civil repairs & other MEP maintenance.

Educational Qualification/s (Desirable) :

- BE/BTech (Civil) / MBA Project Management, Operations, Entrepreneurship

Experience :

- 15-20 Years of extensive experience in all the following areas

- Project implementation,

- Facilities management,

- Administration and people management.

Responsibilities :

Planning :

- Drawing up annual plans and budgets

- Interaction with various stake holders and incorporating all legitimate requirement into the budget

- The budget will include all repairs & maintenance of existing infrastructure, expansion and renovation

Project management :

- Effectively managing all properties held by the Institutions in Chennai

- Oversee all building-related activities, so that the institution operations are hassle free, including:

- Preservation of infrastructure, Safety standards, handling of day-to-day chores

- Project Management - Supervision and Coordination with contractors

Contract and vendor management :

- Identification, shortlisting, negotiation and finalization of rate / labour contract for various aspects of the campus activities such as housekeeping, landscaping, electrical, plumbing, STP, water supply, security services etc

- Identification, shortlisting, negotiation and finalization of contract of security services.

- Ensuring that the appropriate service levels are incorporated into the contract and enforced from both sides.

- Vendor development, negotiation and finalization of contracts for supply of equipment, spares and consumables for overall functioning of the campus. Managing the inventory.

People Management :

- Lead and guide a team of 200 On-roll employees and 300 off-roll staff who will be engaged for various facets of facilities management.

- Ensuring a minimum discipline levels and acceptable work output from the employees.

Process :

- Design and establish a robust process for managing the employees and monitoring their performance against set standards.

- Design and establish a robust schedule for preventive maintenance for upkeep of all equipment - big and small to minimize the down-time and reduce major repairs.

- Regular and routine field-inspections of various sites and buildings

- Design and establish a ticketing process to handle the complaints and service requests from various stakeholders complete with a feedback loop.

Facilities management (Mechanical, Electrical & Plumbing [MEP] projects) :

- Manage schedules and deadlines of all the routine Administrative work

- Housekeeping and Facilities Management

- Organize, supervise and facilitate institution's other activities (such as Event, accommodation/transport, legal compliance, safety, Canteen, vendor management & event management etc.)

- Monitoring, supervising, identification & finalization of contracts such as housekeeping, security, landscaping, electrical, transport etc.)

Cost optimization :


- Calculating and comparing costs for required goods or services

General administration :

- Planning and procurement of all requisite material and consumables required for the upkeep of the campus

- Vendor development, material engineering, contract finalization and contract fulfillment

- Manage inventories, monitor consumption and place orders in a timely

- Responsible for day- to-day maintenance of various blocks/buildings in the institution (Hostels, Guest house, Auditoriums etc.,)

- Maintenance of equipment in the campus such as :

a. Buses, van, cars

b. Electricity sub-station to ensure un-interrupted supply

c. Generators

d. Solar panels

e. Air conditioners in the campus - centralized, split and window

f. Water supply to ensure continuous availability

g. Intercom services

h. UPS systems in multiple location

i. Mechanical, Electrical, Plumbing (MEP) equipment

- Experience in handling routine & non-routine works

Other requirements :

- Willingness to travel (if required)

- Analytical Skills with strong decision making skills

- Crisis Management - Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences

- Strong communication proficiency to interact with staff and management

Key competencies :

- General administration, facility management, procurement, vendor management, security management, liasoning with various Govt. Authorities, good communication & presentation skills.

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