French Procurement Specialist

1. Purchase Requisition (PR) Management

- Review incoming PRs for accuracy, completeness, and approval status.

- Validate specifications, quantities, cost centers, and sourcing requirements.

- Coordinate with requesters to resolve discrepancies or missing information.

2. Purchase Order (PO) Creation

- Convert approved PRs into POs in the ERP system (SAP).

- Ensure correct pricing, tax codes, delivery terms, payment terms, and vendor details.

- Validate budget availability before PO creation (if applicable).

- Release POs based on authorization matrix and company policies.

3. Vendor Coordination

- Liaise with suppliers regarding quotations, order confirmations, and delivery schedules.

- Follow up with vendors to ensure timely acceptance of POs.

- Maintain strong supplier relationships and support vendor onboarding when required.

4. Compliance & Documentation

- Ensure all procurement activities comply with company policies, audit standards, and regulatory requirements.

- Maintain complete and accurate documentation for PRs, POs, and vendor communication.

- Support audits by providing procurement-related records.

5. Process Monitoring & Issue Resolution

- Track PO status and resolve issues such as:

- Incorrect PR/PO details

- Pricing mismatches

- Rejected POs

- Delivery delays

- Collaborate with AP teams for invoice matching issues (GR/IR resolution).

6. Reporting & Performance Tracking

- Generate daily/weekly/monthly reports on PR-to-PO cycle times, open PRs, open POs, and vendor performance.

- Identify bottlenecks and suggest process improvements to shorten procurement cycle time.

7. Stakeholder Management

- Work closely with finance, requesters, sourcing teams, warehouse/logistics, and suppliers.

- Provide status updates and respond to internal procurement-related queries.

Skills & Qualifications

Required Skills

- Expert in French

- Strong understanding of PR-to-PO workflow and procurement principles.

- Hands-on experience with ERP systems (SAP MM, Ariba).

- Excellent communication and coordination skills.

- Strong attention to detail and analytical mindset.

- Ability to work in fast-paced environments with multiple stakeholders.

Preferred Qualifications

- Bachelor's degree in Supply Chain, Finance, Commerce, or related field.

- Knowledge of sourcing practices and vendor management.

- Exposure to P2P/Procure-to-Pay operations.