Job Title: Virtual Assistant - Operations & Adherence Manager

Location: Remote (India Preferred)

Working Hours: Flexible with overlap to US Eastern Time Zone

Reporting To: Senior Management

Job Overview

- We are seeking a highly organized, detail-oriented, and proactive Virtual Assistant to support our senior management team in ensuring operational efficiency and team adherence. This role is critical for maintaining workflow discipline, coordinating cross-functional teams, and ensuring that all tasks and responsibilities are executed seamlessly.

- The ideal candidate should possess excellent communication skills, a strong ability to multitask, and a passion for organization. You will play a pivotal role in driving accountability, setting up meetings, tracking adherence to schedules, and following up on project milestones.

Key Responsibilities:

- Work closely with senior managers to monitor and track task assignments across Sales, Execution, and Digital Marketing teams.

- Track and ensure timely completion of all assigned tasks by respective team members and managers.

- Effectively manage time and handle multiple ongoing projects with exceptional organizational skills.

- Multitask efficiently without compromising on quality and deadlines.

- Schedule, organize, and manage internal meetings using Microsoft Teams, Google Meet, and WhatsApp as required.

- Prepare and circulate daily, weekly, and monthly adherence and performance reports.

- Consistently follow up with teams and individuals to ensure adherence to daily routines and performance expectations.

- Take ownership of monitoring project deadlines and ensuring that no deliverables are delayed.

- Maintain detailed documentation of meetings, decisions, action items, and project updates.

- Support management in organizing and managing partner/vendor communications when required.

- Assist in preparing management reports and presentations for regular review meetings.

- Coordinate effectively across different time zones to ensure global team alignment.

Required Skills & Qualifications:

- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar operations coordination role.

- Excellent verbal and written communication skills in English.

- Exceptional organizational skills with the ability to prioritize and manage time efficiently.

- Strong multitasking abilities to handle multiple responsibilities simultaneously.

- Ability to work independently with minimal supervision and handle sensitive information confidentially.

- High attention to detail and a proactive approach to problem-solving.

- Strong follow-up and accountability management capabilities.

- Proficiency in Microsoft Teams, Google Meet, and other virtual collaboration tools.

- Familiarity with CRM systems and performance tracking tools is a plus.