We are seeking a highly organized and proactive Office Manager and Executive Assistant to support the smooth and efficient operation of our office. This multifaceted role will involve overseeing office operations, providing executive-level administrative support, and being the first point of contact for visitors and clients.

The ideal candidate will possess excellent organizational, communication, and multitasking skills, as well as a strong ability to handle various administrative duties and front-line responsibilities.

Key Responsibilities:

Office Manager Responsibilities:

- Ensure the office runs smoothly by overseeing daily operations, including managing office supplies, equipment, and vendor relationships.

- Maintain office appearance, keeping all common areas clean, organized, and stocked.

- Manage office budget, tracking expenses and handling invoicing for office-related purchases.

- Implement and enforce office policies, procedures, and best practices.

- Assist in planning and coordinating office events, meetings, and team-building activities.

Executive Assistant Responsibilities:

- Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and preparing materials for meetings and presentations.

- Handle confidential and sensitive information with discretion and professionalism.

- Assist with travel arrangements, itineraries, and accommodations for executives.

- Prepare reports, correspondence, and other documents as requested.

- Screen and prioritize communications (phone calls, emails, etc.) for executives.

- Support executives in ad hoc projects and tasks as needed.

Requirements:

- Proven experience as an office manager, executive assistant, preferably in a fast-paced office environment.

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

- Excellent organizational, multitasking, and time-management skills.

- Exceptional verbal and written communication skills.

- Ability to handle sensitive and confidential information.

- High level of professionalism and a customer-oriented approach.

- Strong problem-solving skills and attention to detail.

- Ability to work independently and as part of a team.

- Bachelor's degree preferred.

Preferred Qualifications:

- Prior experience supporting senior-level executives.

- Proficiency in handling travel arrangements, event planning, and project management.